Health & Safety Policy and Procedures

 
RESPONSIBILITIES

All people working with and on behalf of Wragby Players (WP) shall at all times be responsible for ensuring they adhere to best practice to maintain the safety of themselves, audiences, passers-by and other members of the society. The Committee will take all reasonably practical steps to:  

  • Provide a safe place to carry out its activities.
  • Review and revise this policy as necessary to deal with changing circumstances and to comply with regulations.
  • Ensure items supplied are safe and provide information, instruction and training as necessary.


All members must:

  • Take reasonable care for the health and safety of themselves and of other persons who may be affected by their actions.
  • Co-operate with the Committee in all matters of health and safety.
  • Use correctly any items provided by the Committee in accordance with training and instructions.
  • Not interfere with or misuse anything provided for health and safety.


Lead responsibility for this policy  For each production undertaken by WP, an experienced member of the production team will be agreed in advance as the lead person. For the purposes of this policy, it is their responsibility to ensure compliance with the policy by all members, including members of the lighting and sound crew.  Wherever possible this will be in conjunction with the Director and/or designated Stage Manager who will have overall responsibility for safety during production preparation, rehearsals and performances.

Controls and instructions These are normally by verbal discussion and instruction. Written instruction is given where deemed necessary by the lead person responsible for any production.

Health issues It is the responsibility of each individual to make known to the lead person any medical condition that may affect his or her ability to work within the safety policy.

Stage crew and cast responsibilities  Within WP it is generally acknowledged that there is a stage crew responsible for scenery, lighting, sound and props; and a cast who are the performers. This safety policy relates equally to stage crew and cast, requiring a high degree of co-operation from both groups at all times. During performances, no member of the cast is allowed on stage unless the Stage Manager has agreed that it is safe for them to be there. All members of the stage crew must follow the instructions of the Stage Manager during performances. During the production, if any unsafe practices are observed, the lead person will call a halt to activities until the problem is resolved.


WORKING SAFELY

Risk assessments & management Prior to each production, a risk assessment will be carried out to see if there are any unusual aspects to the production. If a health and safety problem is noticed that cannot immediately be put right, it must be reported to the lead person in order that a further risk assessment may be carried out or appropriate action taken to avoid the risk.  A copy of the risk assessment will be retained by the Hon Secretary.

COSHH (Control of Substances Hazardous to Health)  If the production of a r
isk assessment indicates the need for additional precautions or special instruction relating to COSHH, this will be provided prior to any activity or production being undertaken.

Manual Handling  Before carrying out a task which requires manual handling, the following should be considered:

  • The nature of the load (e.g. is it heavy, bulky, hard to grasp?)
  • The nature of the task (e.g. do you have to reach, bend, stoop, stretch, twist? How often?)
  • The nature of the working environment (e.g. are there uneven or slippery floors or stairs? Is it hot, cold or poorly lit?)
  • Individual capability (e.g. does the job require unusual height or strength? Can you safely do it, especially if you are pregnant or have a health problem?)

Protective clothing such as gloves, boots, hats will be worn by all people if deemed necessary by the Stage Manager/lead person

Ladders and stepladders  Working at heights is inherently dangerous, particularly if both hands are required to complete a job. Work from ladders and stepladders should be light duty and short duration only, the following key points should be noted:

  • Before use ensure the ladder is not defective – check for warping (or distortion of metal), splits, missing treads or rungs.
  • Ensure the ladder is of adequate length to provide safe working.
  • Always stand the ladder on a firm, level base and have someone securing the foot of the ladder.
  • Never over-reach.
  • Always set ladders at the correct angle. One metre out for every four metres in height. Access ladders must project at least 1.1 metres (5 rungs) above any landing place. When using ladders, look out for overhead obstructions.


Stage area  The stage area should always be kept as clean and tidy as possible. Temporary cables must not be run through the fire doors, nor must these doors be prevented from closing. Cups, glasses or any other food or drink are not allowed on stage area, except when required as part of a performance. The Producer should check the dressing room and any other areas being used to ensure facilities and fixtures are in safe working order.  The stage area should not be congested with scenery or properties and the exits leading from the stage should be maintained free from obstruction.

Sound specific instructions  The sound crew will ensure that:

  • speakers and cables are in good condition
  • the mounting brackets for speakers are secure
  • all microphones and cables are in good condition and adequately secured if appropriate.


Lighting specific instructions  Whenever lights are being hung from brackets or ceiling mountings, the lighting crew will ensure that:

  • the light is in good condition
  • the mounting brackets are secure and adequate sized bolts are used
  • a secondary mounting point is used to attach a safety chain
  • all cables are in good condition and adequately secured to appropriate mounting point
  • all adapters will be in good condition and inspected for electrical and mechanical faults prior to use.


Electrical power safety   All power rating will be calculated to ensure that no lighting channel, overall power supply or plug rating is overloaded.



ACCIDENTS

General accident prevention The policy of WP is to make every effort to avoid accidents. It is therefore essential that people under its guidance must not:

  • work on equipment without authority
  • fail to warn others of danger
  • leave equipment in a dangerous condition
  • use defective, inappropriate, or the wrong type of equipment
  • abuse alcohol or drugs


Accident reporting   An accident book is held by the Hon Secretary and will be available for each production. In the event of an accident, the Hon Secretary, or in his/her absence the lead person, should be advised and will update the book accordingly.

First aid   Wherever possible a production team will include a qualified first aider. A stocked first aid kit will be available at the production and rehearsal venues.  If a risk assessment indicates the need for additional first aid equipment or special instruction, this will be provided prior to any activity or production being undertaken. A mobile phone will be available during rehearsals and productions and in the event of an accident beyond the ability of any first aider present to deal with, an ambulance should be called immediately.  

 

FIRE PREVENTION AND EMERGENCY PROCEDURES


All local fire safety instructions will be followed. In the production of a risk assessment pointing to the need for additional fire equipment or special instruction, this will be provided prior to any activity or production being undertaken. The Stage Manager or Director will be responsible for fire safety at the rehearsal and production venues.  A fire drill will form part of the rehearsal schedule to ensure all cast and crew know how to leave the premises quickly and safely. During performances, the front of house team will be responsible for ensuring emergency procedures are followed.       

 
GENERAL

Cast and crew instructions An attendance book will be available for all rehearsals and performances.  All cast, stage crew, sound and lighting crew, other helpers and chaperones will sign in when they arrive and out when they leave.


Policy monitoring and review  Following every production, an informal review will be undertaken by the committee to ensure that all policies were met and any concerns identified. This policy will be reviewed annually by the Committee.