Health & Safety Policy and Procedures
All people working with and on behalf of Wragby Players (WP) shall at all times be responsible for ensuring they adhere to best practice to maintain the safety of themselves, audiences, passers-by and other members of the society. The Committee will take all reasonably practical steps to:
All members must:
Lead responsibility for this policy For each production undertaken by WP, an experienced member of the production team will be agreed in advance as the lead person. For the purposes of this policy, it is their responsibility to ensure compliance with the policy by all members, including members of the lighting and sound crew. Wherever possible this will be in conjunction with the Director and/or designated Stage Manager who will have overall responsibility for safety during production preparation, rehearsals and performances.
Controls and instructions These are normally by verbal discussion and instruction. Written instruction is given where deemed necessary by the lead person responsible for any production.
Health issues It is the responsibility of each individual to make known to the lead person any medical condition that may affect his or her ability to work within the safety policy.
Stage crew and cast responsibilities Within WP it is generally acknowledged that there is a stage crew responsible for scenery, lighting, sound and props; and a cast who are the performers. This safety policy relates equally to stage crew and cast, requiring a high degree of co-operation from both groups at all times. During performances, no member of the cast is allowed on stage unless the Stage Manager has agreed that it is safe for them to be there. All members of the stage crew must follow the instructions of the Stage Manager during performances. During the production, if any unsafe practices are observed, the lead person will call a halt to activities until the problem is resolved.
Risk assessments & management Prior to each production, a risk assessment will be carried out to see if there are any unusual aspects to the production. If a health and safety problem is noticed that cannot immediately be put right, it must be reported to the lead person in order that a further risk assessment may be carried out or appropriate action taken to avoid the risk. A copy of the risk assessment will be retained by the Hon Secretary.
COSHH (Control of Substances Hazardous to Health) If the production of a risk assessment indicates the need for additional precautions or special instruction relating to COSHH, this will be provided prior to any activity or production being undertaken.
Manual Handling Before carrying out a task which requires manual handling, the following should be considered:
Protective clothing such as gloves, boots, hats will be worn by all people if deemed necessary by the Stage Manager/lead person
Ladders and stepladders Working at heights is inherently dangerous, particularly if both hands are required to complete a job. Work from ladders and stepladders should be light duty and short duration only, the following key points should be noted:
Stage area The stage area should always be kept as clean and tidy as possible. Temporary cables must not be run through the fire doors, nor must these doors be prevented from closing. Cups, glasses or any other food or drink are not allowed on stage area, except when required as part of a performance. The Producer should check the dressing room and any other areas being used to ensure facilities and fixtures are in safe working order. The stage area should not be congested with scenery or properties and the exits leading from the stage should be maintained free from obstruction.
Sound specific instructions The sound crew will ensure that:
Lighting specific instructions Whenever lights are being hung from brackets or ceiling mountings, the lighting crew will ensure that:
Electrical power safety All power rating will be calculated to ensure that no lighting channel, overall power supply or plug rating is overloaded.
General accident prevention The policy of WP is to make every effort to avoid accidents. It is therefore essential that people under its guidance must not:
Accident reporting An accident book is held by the Hon Secretary and will be available for each production. In the event of an accident, the Hon Secretary, or in his/her absence the lead person, should be advised and will update the book accordingly.
First aid Wherever possible a production team will include a qualified first aider. A stocked first aid kit will be available at the production and rehearsal venues. If a risk assessment indicates the need for additional first aid equipment or special instruction, this will be provided prior to any activity or production being undertaken. A mobile phone will be available during rehearsals and productions and in the event of an accident beyond the ability of any first aider present to deal with, an ambulance should be called immediately.
FIRE PREVENTION AND EMERGENCY PROCEDURES
All local fire safety instructions will be followed. In the production of a risk assessment pointing to the need for additional fire equipment or special instruction, this will be provided prior to any activity or production being undertaken. The Stage Manager or Director will be responsible for fire safety at the rehearsal and production venues. A fire drill will form part of the rehearsal schedule to ensure all cast and crew know how to leave the premises quickly and safely. During performances, the front of house team will be responsible for ensuring emergency procedures are followed.
Cast and crew instructions An attendance book will be available for all rehearsals and performances. All cast, stage crew, sound and lighting crew, other helpers and chaperones will sign in when they arrive and out when they leave.
Policy monitoring and review Following every production, an informal review will be undertaken by the committee to ensure that all policies were met and any concerns identified. This policy will be reviewed annually by the Committee.